Applying for a Room Assignment | Duke Kunshan University

Applying for a Room Assignment

     

    Applying for a Room Assignment

    We believe living on campus at DKU greatly benefits students. From the convenience of a quick commute to campus resources to making it easier for you to engage in the DKU community, living on campus can be an integral part of your holistic student experience. As such, we require all undergraduate students to live on campus.

    Residency Requirement

    All undergraduate students are required to live on campus, all four years.  On campus includes main campus as well as any buildings off site that are owned, leased, or operated by the University.  Graduate students are encouraged but not required to reside on campus.  Limited spaces prevents us from guaranteeing graduate students a room.  Graduate students intending to live off campus should still complete the room assignment application, to answer the question about their decision to live on or off campus.

    Mercury

    Mercury is the system used to manage on campus room applications, assignments, and bills. It also includes other important forms such as updating personal information, requesting a rental refrigerator, and reporting maintenance issues. To access Mercury:

    1. Log into http://in.dukekunshan.edu.cn (you need to be on a DKU Wi-Fi network or on the VPN)
    2. Click “Applications Portal”
    3. Click the Mercury app
    4. Log in with your NetID

    Room Assignment Processes

    Our hope is for this process to be simple and easy for students, transparent and honest, and effective in helping students have a positive living experience.  In our aim to build a strong community, know we prioritize roommate compatibility higher than honoring building and room type preferences when assigning rooms.  While these hopes exist, we ask for your understanding that there are limitations that don’t enable us to give everyone exactly what they prefer.  Accommodations with demand higher than supply are assigned randomly to those who gave it preference, not first-come first-serve.  Students will only be assigned roommates who have the same preferred gender.  Information about the specific process for a year will be sent to students’ DKU email addresses.

    Application

    Students must log into Mercury and click the appropriate application link (or the update application link if the application has already been completed for the period). In this application, we collect information about preferred building, room type, and roommate, as well as “lifestyle” questions such as sleep schedule, cleanliness levels, room temperature, and more, to pair you with someone compatible. Students will sign their Room Assignment Agreement with their DKUID (which can be looked up in the directory here).

    Assignment

    First-Year
    First-year students are assigned first-year students as roommates, and they live on main campus. Due to enrollment timelines, international students apply first but high demand accommodations (e.g., single rooms) are only filled to a proportion reflecting their percentage of that class. To promote learning and diversity, international students are assigned a Domestic roommate, based on lifestyle question compatibility. Requests for a specific roommate will not be accepted.

    Upperclass
    Upperclass students are assigned a roommate based on lifestyle question compatibility or by mutual confirmation. To mutually confirm a roommate, one student (called the leader) completes the application and invites the other (called the member) into their roommate group. The member must accept the invitation to confirm. Building and room type preferences of the leader will be used to assign the roommates. Students from one class are able to live with those in another. They live in our leased residence halls away from main campus.

    Graduates
    Graduate students are assigned graduate students as roommates. They mutually confirm or are assigned a roommate based on lifestyle questions. To mutually confirm a roommate, one student (called the leader) completes the application and invites the other (called the member) into their roommate group. The member must accept the invitation to confirm. Building and room type preferences of the leader will be used to assign the roommates. Graduate students may be assigned to any of our residence halls.

    Notification & Billing

    Once all of the assignments are complete for the upcoming period, Residence Life will notify students through their DKU email address and bill their Bursar account.

    Extension Room Assignments

    Moving in Early

    The contract you sign has dates explicitly listed for the earliest date you can move in (Move In Day).  Since DKU isn’t planning on accommodating you until then, you should make your travel plans accordingly and either not arrive early or make arrangements for staying in a hotel off campus.  We are unfortunately unable to accommodate most requests for early arrival.  If you believe you have a special circumstance, please contact our office at residencelife@dukekunshan.edu.cn at least 3 weeks in advance.

    If you are part of a University-sponsored program given permission to move in early, contact your program coordinator for your specific dates, billing info, and general expectations. Please note all Handbook and Room Assignment Agreement policies are in effect and that since you have arrived early, the normal services you experience during the school year may not all be available at the level you are used to.

    University Closure Rooms

    See the Residence Life Calendar for specific information about building closure dates. Residence Life is unable to provide room accommodations during summer break. It is a student’s responsibility to be aware of these closures and make appropriate travel and/or lodging arrangements for themselves. If you have significant challenges making these arrangements, please contact our office at residencelife@dukekunshan.edu.cn at least 3 weeks in advance.

    Staying Late

    The contract you sign has dates explicitly listed for the latest date you can stay until (Move Out Day).  Since DKU isn’t planning on accommodating you after then, you should make your travel plans accordingly and either not stay late or make arrangements for staying in a hotel off campus.  We are unfortunately unable to accommodate most requests for staying late.  If you believe you have a special circumstance, please contact our office at residencelife@dukekunshan.edu.cn at least 3 weeks in advance.

    If you are part of a University-sponsored program given permission to stay late, contact your program coordinator for your specific dates, billing info, and general expectations. Please note all Handbook and Room Assignment Agreement policies are in effect and that since you have stayed late, the normal services you experience during the school year may not all be available at the level you are used to.

    Room Rates

    To provide financially-unrestrained access to all residence halls, the University will have a consistent rate across them all, only charging different rates based on room occupancy.  Your Bursar account will be charged once per semester for the cost of your room.  No additional technology, utility, or Wi-Fi fee will be assessed to you by Residence Life, as these are included in the room charge.  

    Semester Rates

    The 2020-2021 school year rates are below:

    • Double:  ¥7,000/semester
    • Single:  ¥9,000/semester

    Rate Adjustment

    In the event of a student’s accommodation being changed or cancelled, bills will be reviewed and updated to reflect a prorated charge or credit on a case by case basis.