Policies & Procedures | Duke Kunshan University

Policies & Procedures

     

    Policies & Procedures

    The Duke Kunshan residential community values mutual respect and personal responsibility. To establish and maintain such a community, all students are held accountable for their actions. A brief overview of some policies and procedures are below. For the full list, please refer to the most current version of the Duke Kunshan University Student Handbook, posted online and the Room Assignment Agreement in Mercury. In the event of a discrepancy between the Handbook and what’s written below, the Handbook will be considered the official version. In the event of a discrepancy between the Agreement and what’s written below, the Agreement will be considered the official version.

    Policies

    Fire Safety in the Residence Halls

    This policy is an extension of the University Fire Safety policy. The following are prohibited in the residence halls:

    • Flammable Items: Candles and incense with evidence of burn history, fireworks, hoverboards
    • Electronic Appliances: Electric blankets, heaters, flat irons, washing machines, drying machines
    • Cooking Appliances: Grills, toasters, microwaves, ovens, rice cookers, blenders, and coffee machines
    • Any appliance over 220V or 1500W
    • Leased Properties:  As DKU waits for the construction of Phase 2 residence halls and leases community properties, every effort will be made to collaborate with leased property management and ownership to prioritize the safety of students, employees, belongings, and the building itself. DKU will share this policy in an attempt to have a mutual understanding of which appliances are prohibited. Requests for the removal of student items from leased property management and ownership will be honored, even if the appliance doesn’t otherwise violate this policy. Concerted efforts will be made to arrange a specific appliance approval process so students can enjoy wide use of appliances and leased properties can ensure safety

    Guests

    Residents are allowed to have visitors in their room with the approval of their roommate(s). All visitors (defined as anyone not assigned to the room or suite) must abide by all University and Room Assignment Agreement policies, and they are the responsibility of the hosting resident. Residents can have no more than four visitors at a time. DKU student visitors can spend the night in the host resident’s room a maximum of 4 consecutive nights, if and only if the roommate(s) allows. People who are not DKU students are not allowed in the residence halls between 11:00 PM – 8:00 AM and are required to sign in at the entrance of the residence hall. Residence Life staff may require a guest to leave a room.

    Health & Safety

    Health and safety is a shared responsibility among students, faculty, staff, and Campus Security personnel. Appropriate levels of personal and environmental hygiene are expected to be maintained by all residents. Perishable food must be properly stored, refrigerated, and disposed of as necessary. Both recycling and trash receptacles are provided in each bedroom and near each room. Failure to keep a space in an environmentally healthy condition will result in referral to the student conduct process. Security staff is present in each campus building. If there’s any suspicious activity, be sure to report to Campus Security personnel immediately. Do not prop your room or suite doors, or any other public area doors open.

    Quiet Hours

    Quiet Hours are in effect nightly Sun night – Fri morning from 11:00 PM – 8:00 AM nightly, and Sat and Sun mornings from 1:00 AM – 10:00 AM. Reasonable levels of noise can occur outside Quiet Hours. Excessive or intrusive noise at any time is prohibited. 24-Hour Quiet Hours are in effect from the last day of class through the end of the session.

    Refrigerators

    Shared refrigerators are provided in corridors between the blocks of the Residence Hall. A limited number of rental refrigerators are available for within individual rooms and suites (one per suite max). To request a refrigerator, fill out the Refrigerator Request Form in MERCURY, where associated cost and billing information can be found. For fire safety reasons, personally owned refrigerators are prohibited in student rooms.

    Team Room Usage

    These spaces are available to everyone, any time, without reservation. As this is a community space, we expect you to share the space and not treat a room as if it were your own personal study location. Food and drinks are prohibited in the team rooms, as is leaving personal belongings. Items left in these spaces may be thrown away or confiscated.

    Procedures

    Abandoned Property

    Storage of personal items in common areas (hallways, team rooms, lobbies, etc.) is prohibited and such items are subject to disposal by residence hall staff. Property left in bedrooms and suites at the end of a resident’s contract period (or when they are reassigned) will be deemed abandoned and become the sole property of the University, who may retain or dispose of the same without claim by the resident.

    Damage Billin

    Students are responsible for the upkeep of their space, including private and common areas in the hall, and for taking out the garbage, washing their own laundry, and cleaning regularly. Consistent with check out and room condition and usage policies outlined in the Room Assignment Agreement, students will be billed for damages.

    Consolidation

    In an effort to create more room options for incoming and existing residents, ensure payment and experience equity, and maximize use of available space, the University enact a consolidation process within the first two weeks of classes each semester. Residents without roommates and/or completely full suites, for any reason, will be emailed and given the options below. Residence Life reserves the right to mandate a relocation for consolidation purposes.

    • Select a New Roommate: You may select a new roommate from among those in the consolidation process, and chose which of your current rooms you will live in
    • Have a Roommate Assigned/Wait: If you do not select a roommate from among those in the consolidation process, Residence Life will assign you a new roommate, based on room assignment application lifestyle selection compatibility. The room you will live in will be randomly assigned. If the number of people and spaces don’t match, it is possible for a person to remain in their current situation, which is considered “waiting”. If a student is “waiting”, they will stay in their current space (without a rate adjustment), with the understanding that a new roommate may be assigned to them at any time. They are required to keep the empty space ready for immediate and welcoming move in. Advance notice will be attempted, but isn’t guaranteed in all circumstances

    Inspections

    In accordance with Chinese practice, residential facilities will be inspected on a weekly basis to ensure cleanliness, functional facilities, and to check for health and safety concerns. Students will be notified in advance and are recommended to be present at the inspection. If a DKU staff member suspects a student to be in violation of a University and/or Housing policy, the University reserves the right to perform a spontaneous housing inspection without the prior notification to students.

    Residence Hall Opening & Closing Dates

    For the current academic year, the dates of residence hall opening and closings can be found in your Room Assignment Agreement or online at https://dukekunshan.edu.cn/en/student-life/residencelife/residence-life-calendar.

    Roommate Mediation Process

    Interpersonal misunderstandings, tension, and conflicts seem to be inevitable for the engaged citizen. Sometimes, these things happen right at home, in our own rooms. Therefore, Residence Life sets forward this roommate-driven process to help students learn through the situation at hand, giving them tools for success in the future. The process of harmonious relationship restoration or coping can be slow, time consuming, and frustrating. The first step is to attempt to work things out directly between roommates, using the Roommate Agreement and whatever explicit and implicit agreements were made. In situations where residents are unable to pleasantly resolve disputes on their own in this manner, Residence Life may intervene to work towards a resolution. The next step is to involve the Resident Assistant for a mediated conversation. The decision-making authority on how to move forward rests solely with the residents and the conversation will conclude with next steps on how to live together.

    If residents continue to be unable to come to a resolution on their own, Residence Life will become more involved, and take some of the resolution decision-making authority from the residents and give it to the building’s Residence Life Coordinator. The Residence Life Coordinator will arrange another mediated conversation and work with residents to dictate next steps on how to live together.

    Roommate who continue to be unable to come to a resolution on their own, may be referred to an arbitration hearing. In an arbitration hearing, the head of Residence Life will review written statements about the case from each involved resident, the Resident Assistant who mediated, and the Residence Life Coordinator who mediated. They will then make a final resolution for the case. Possible outcomes include, but are not limited to, all residents receiving a mandatory administrative re-assignment.

    Refusal to engage in any step of this process will result in re-assignments requests not being reviewed, or their case will move directly to an arbitration hearing, subjecting them to the possibility of a mandatory administrative re-assignment.